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Getting Things Done (#GTD) : l’art de l’efficacité sans stress | @ShakeYourMindFr

Voici des explications et une présentation de GTD en Français: Getting Things Done (GTD) : l’art de l’efficacité sans stress | Shake Your Mind.

À comparer à mes divers documents publiés sur Slideshare.

Le site contient des informations intéressantes et utiles sur plusieurs sujets, expliquées en profondeur (Pareto, Mindmaps, Process Com, etc.) Faites-y un tour!

 

 

My GTD documents on SlideShare

I just uploaded my GTD documents (mostly in french, sorry) on Slideshare here: My GTD documents on SlideShare.

You’ll be able to find:

  • presentations (slides)
  • coaching questions (excerpted from online sources, referenced)
  • Job Breakdown Sheets for those willing to coach or train others (à la TWI)
  • summary leaflets
  • etc.

Enjoy!

 

Décomposition des tâches #GTD nouvelle version en français

September 19th, 2012 Posted in GTD Tags: , , , ,

Je viens de me rendre compte que j’avais fait une mise à jour de ma décomposition “job breakdown” de GTD depuis la 1re version.

La nouvelle décompose chacune des cinq étapes du processus (collecter, identifier, organiser, faire, revoir). Cela peut servir :

  • comme memento si vous avez oublié certains points
  • pour présenter GTD à quelqu’un en étant sûr de n’avoir rien oublié
  • comme support de formation (attention, pour vendre une formation, il vous faudra une certification “train the trainer” auprès de DavidCo)
  • pour vous tester afin de vérifier que vous n’oubliez rien dans votre pratique de GTD 😉

Voici le document.: STD GTD Job Breakdown Sheet v2.4 FR

Pour rappel, j’ai un autre site où je diffuse gratuitement plusieurs documents que j’ai créé autour de GTD: http://gtdnstampf.free.fr/.

#GTD: the power of paper a @nytimes paper

September 18th, 2012 Posted in GTD, Lean Tags: , , , ,

Here’s a paper on the power of paper over digital (IT) stuff when it comes to getting things done. Obviously, the same goes with Lean Visual Performance Management: when you have it on paper in front of your face all day long, including physically writing your performance (in good: yay! or in bad: yuck!), it makes a huge difference.

http://www.nytimes.com/2012/09/09/jobs/pen-and-paper-still-practical-in-the-office-workstation.html?_r=3

Serve. Aspire. Transcend. @JonathanFields

January 13th, 2012 Posted in Change, GTD, Personal Development Tags: , , , ,

I read few reviews of people on blogs or Internet at large. I can barely, if at all, identify with those. Indeed, that’s not what they’re for anyway (why the hell are they published at all is something I still wonder…)

But the 2011 annual review by Jonathan Fields is of a different, mind-blowing, kind.

Although giving personal insight views of how he managed his life and businesses (yes, plural!) last year, it’s also full of suggestions and comments that give you a thrill. Because you know you can be part of that too.

Just the title of his review is thrusting: Serve. Aspire. Transcend.

Isn’t this in itself a summary of all positive psychology, strength-based, psychotherapy, life coaching books you had seen in the past few years?

Serve others, Aspire to more and Transcend yourself...

To best serve yourself, serve others first.

Give first to be given.

And aim at excellence. Not just big.

Wouldn’t it make for a powerful driving force if adopted as an organizational vision?

Would you like your company to just beat its competitors or Transcend and Inspire its market?

I know what I’d choose.

That too works on a personal level. Do review your personal vision (from a 50,000 feet perspective as advocated by GTD). It should be a vision, but is it a BHAG (Big Hairy and Audacious Goal)? If not, think bigger. And Bigger. And BIGGER. Until you get to that “woah” moment: there you are: aim for this!

 

#GTD is easy! Here are the three habits you already knew how to do

April 1st, 2011 Posted in GTD, Solution Focus Tags: , ,

 

Getting Things Done book

Getting Things Done book

GTD – Getting Things Done- is a personal productivity method that helps you get things done and relieve the often associated stress. It’s been created by David Allen in his book “Getting Things Done, the art of stress-free productivity“.

This might surprise a number of you, but I’m a firm believer that GTD, in all its bells and whistles is easy to implement, because you already know how to do GTD and when you think about it, that basically comes down to only three habits.

Surprise! Who would have thought that? People often complain that GTD is tricky and complicated to setup and use, that they get lost in too many lists and that they don’t know how to deal with such a complicated system. To which is often replied that it would be worst without any system.

But do people really have no system to manage their todos prior to GTD? I doubt it and here is why.

First habit: write stuff down

What do you do when you’re stress because you have lots of stuff to do?

You write it down.

And what does GTD tell you to do? Suspense… Exactly the same: write stuff down!

So, basically, we all already know that to relieve stress regarding stuff to be done, the best way is to write it down so as not to forget any of it.

That’s all. The very basic of GTD is to write stuff down to:

  • Empty your head instead of trying to memorize it, so that you can think clearly afterwards to concentrate on getting things done.
  • Remember it later.

Is this black magic? I doubt it…

What GTD tells you to do is to write stuff down all the time. We had a working solution to kill stress, so all we have to do is to apply it continuously. Hey, you had a thought just right now! Write it down. And that one too: write it down as well! This is how your inbox fills up which brings me to the second GTD habit.

Second habit: identify the desired outcome

Ok, this one may be less intuitive, yet you do it all the time when you really want something: you describe it in as much details as possible. You create a powerful vision that’s so compelling to you that you can’t help but go for it and do the necessary tasks that are required for it to occur.

I agree that most of the time, these powerful visions result from some exchange with a friend or partner and you rarely construct them in your mind on your own. Yet, this is the way humans are: we move in the direction of our most powerful visions of the future.

What GTD tells you to do is to ask yourself, for each stuff that you’ve written down: What’s the desired outcome? You need to do this when you take a thing from your inbox and think about it. You need to turn that “stuff” into a “desired outcome”.

As for the technical background, a desired outcome is something expressed in a positive way (something you want rather than something you don’t want) and in the present tense “as if” it had already occurred. Both these criteria are necessary for a well crafted “desired outcome” that will ensure you the best results.

Which leads us to our third and last habit…

Third habit: identify the Next Action

Who needs an MBA to understand that “Call sister to book her garden for mom’s birthday” is easier to deal with than “Mom’s birthday party”? Clear and detailed next physical actions are easier to deal with than vague “stuff”. Oh that was difficult to come with, for sure!

What GTD tells you to do is to do that consistently, for all the “stuff” that came into your world that you probably have jotted down on paper or in your smartphone: first identify the desired outcome and then what the Next Action is.

Putting it all together

This is all about GTD! When you put it all together, it looks like what follows.

Write, Outcome, Next Action

So, here we are:

  • Write down everything that cross your mind in order not to forget about it and keep an clear mind
  • Identify the corresponding desired outcome
  • Write down the Next physical Action(s) required to move the original “thing” to completion.

What do you need to do that for? Well…

What GTD tells you to do is to apply this model of “write>outcome>action” to all your life (or more precisely to all of your altitudes). That means:

  • To your Actions
  • To your Projects
  • To your life altogether: Personal values, 3 to 5 years Vision, 1-2 years Objectives and Areas of responsibility.

Sort

What do you do when you have lots and lots of stuff? Again, real magic here… you sort them!

That’s just what GTD lists are: a way to sort all of this stuff and Projects and Actions you’ve come about into different “Contexts”.

What GTD tells you to do is to:

  • Move Actions to different Contexts so as to avoid looking at Actions to which you can’t do anything because you’re just not in the right place or have the right tools or are with the right persons to do them (these last lists are called Agendas).
  • Move stuff you’re not sure you’re really willing to do or you’re not sure when you’re going to do them, to a Someday/Maybe list.
  • Move stuff you need to check about later in a Waiting For list.
  • Move date or hour specific actions to your Calendar (yes, this is also a form of context in GTD, dependent on Time and Place: that of the meeting!)
  • Move all your projects to a Project List so that you also don’t lose track of them
  • Move all your project related information to Project specific folders so that they are all in one place.

So, here is how you come about to having a whole GTD system in place. Of course, viewed from the end, it’s a lot of lists. That’s why GTD tells us to do a Weekly Review just to maintain that system under control: go through all of your lists and mark what have been done. And during the review, write down stuff that might pop up in your head. And to help you further your emptying of your head, GTD provides you with Incompletion Trigger lists (both personal and professional).

That’s it! So, do you still think GTD is difficult?

 

#GTD Job Breakdown Sheet “a la” #TWI

February 2nd, 2011 Posted in GTD Tags: , ,

I’m a great fan of Getting Things Done (GTD) and a practitioner since around 2006 (for those interested, I’m full paper except for mail stuff which I organize in “To do” and  “Waiting For” folders. My GTD paper system is the Orgabook that I buy at Orgacity).

I’m doing some internal presentation and coaching for friends that want to jump in the wagon or that, sometimes, fall out of it (please note that I am not affiliated to DavidCo.com nor have been trained by them – though I wish I were)

Being also interested in Training Within Industry “Job Instruction” training method, I lately thought about introducing GTD using this. So, before devising a whole training session, I created a Job Breakdown Sheet for the GTD workflow. There’s quite some work to do, but that’s a beginning.

I’m sharing it here for those that would like to know more. I also have some material I’m releasing on a dedicated web site, though it’s mostly in french: http://gtdnstampf.free.fr/.

Here the JBS: STD GTD Job Breakdown Sheet v1.0 EN

For all the people that think GTD is not for them, I can assure them that GTD is easy once you’ve understand its underlying principles. And trying to teach it is the surest way to better understand them (using GTD builds habits but teaching it clarifies things). Explaining is not enough, you need to try to teach it!

Once again (for search web sites): GTD is easy !

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