Appreciating Systems

Appreciating Systems for Genuine Efficiency
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Reblog @HarvardBiz : Can You Invent Something New If Your Words Are Old?

A nice post that makes you think: Can You Invent Something New If Your Words Are Old?

Lean is deficit-based in its language: what problem do we need to fix? What failure demand do we need to take care of? What’s the gap between where you are now (bad) and where you want to be (customer need)?

Hopefully, I see the glimpse of positive change here and there:

  • Lean Startup is gaining a lot of traction when it comes to doing just what the customer want but with a constant thrust to find more and more added value, even in the form customer didn’t know they had a need for. Lean startup is also starting to be use elsewhere, like in Lean Change for instance by Jason Little.
  • Strength-Based Lean Six Sigma by David Shaked which specifically addresses this (disclaimer: I reviewed the book). The book is due on November 4th.
  • And of course the usual positive suspects (deficit word, again!): Appreciative Inquiry, Solution Focus, Positive Deviance, and much more.

In my book (“The Colors of Change“), I make the case for strength-based change approaches and explain why we don’t use them naturally (why it’s normal to fail), what can we do instead, and list some of the change approaches that I feel are strength-based and make use of a different language to achieve different (and better!) results.

Using a different language, we can co-construct a different reality, and, experimenting it, we can confirm and reinforce our thinking that this indeed works better. It’s usually better because of the absence of so-called “resistance to change”, learning step, etc.

Don’t try to match reality to your dreams (it will just reinforce the gap).

Don’t try to force your dreams onto reality (you’ll find resistance).

Instead, do search for your dreams in reality. I bet you’ll find them!

A proposal for a new #Complexity- and #Strength- based #PDCA (for #Lean or else)

Thinking during commute the other day (should I have to live nearer my work, I’d be much more dumb!) I pondered how a better strength-based Plan Do Check Act loop could look like.

I find the current version of PDCA to be a bit too deficit-based and tainted of Command & Control. All too often we see managers or project managers deciding on a plan in their offices and rolling it over employees, without much consideration about what would work for them (they’re the ones with their two feet in the daily work, so they should know best). Sure, if you’re doing nemawashi, this doesn’t concern you. But not everybody does it, yet.

So, since we’re speaking more and more about complexity (hmmm, Google Trends on complexity is making me a liar it seems – a construction of mine?)… anyway, I came up with the following new version:

  • Connect ideas of different people: who are they? what are their strengths? What ideas do they have? Aspirations? Opportunities they see? Results they expect?
  • Select ideas that you (collectively) would think are the more interesting to try?
  • Effect these ideas: go to the gemba and put them to the test of work. Measure heavily what happens of course (People side: does it enhance the work experience? Quality? Delays? Costs?)
  • Reflect on what happened: what did you learn? What new opportunities do you now see? What hopes does this give you? What else?

PS: well, at least the Cynefin  framework is trending more 😉

Forthcoming book on #Strength-based #Lean #SixSigma by David Shaked #appreciativeinquiry #solutionfocus

A new book called ‘Strength-based Lean Six Sigma‘ will be available from November 4th. Its author, David Shaked, has worked with Lean Thinking and Six Sigma for over 15 years and more specifically using a strength-based approach over the past 7 years.

The book is the first book to create bridges and combine the best of both the strengths and the deficit worlds in the drive for greater efficiency, by combining Appreciative Inquiry (and other strength-based approaches like Solution Focus), with the leading approaches to efficiency and quality improvement (Lean Thinking and Six Sigma – normally practised with a deficit-focus). The book contains principles, fresh ideas, stories and useful tools.

It is hoped this book will expand the community of Strength-based practitioners & enthusiasts by creating inroads with many more organizations and people who are keen followers of Lean Thinking and Six Sigma.

If your organization or clients are using Lean Six Sigma and you would like to use the best of their existing knowledge while introducing them to AI – this book is for you (and for them…)!

You can now be pre-order the book directly from the publisher (with a special launch discount) using the details in the following flyer.

It is also available for pre-order on both Amazon US and Amazon UK:

  1. Amazon UK
  2. Amazon US

It may also be available via other Amazon sites or other online/off line retailers of your preference. You can search it using the book title or the ISBN number which is: 0749469501. An e-book version (e.g. for Kindle/iPad) will also be available closer to the launch date.

There’s a LinkedIn group on the same subject as well, feel free to join to talk on the topic of strengths applied to Lean and Six Sigma.

#Lean & Nonviolent Communication #nvc

I just read a bunch of pages on Nonviolent Communication (The Wikipedia page’s good: http://en.wikipedia.org/wiki/Nonviolent_Communication) and it occurred to me that practising it as a coach to help people communicate at the frontiers of teams, inside a process, or maybe better teach it to team leaders, would help a lot with efficiency during pass over (moments where the product passes from one team to the next).

Indeed, isn’t A3 and nemawashi supposed to achieve something like what NVC does?

NVC has four components that should all be expressed in any form of communication. And I think it goes well with maintaining continuous improvement:

  • Observations (well, this one is obvious: Lean Six Sigma is mostly about facts, facts & facts!)
  • Needs: how to express a need or listen to a need – should these be clarified, we’d go really further than just complaining about others. Have you expressed your needs clearly recently? Further, isn’t genchi gembutsu (with clients AND suppliers/internal teams) a way to get closer to the real needs?
  • Feelings: what unmet needs provoke in people, and how to express it.
  • Requests: when they’re clear and made after feelings, needs and observations have been done properly, it’s all the more probable that requests will be fulfilled, or if not, that other solutions will be found.

I think it would go a long way toward improving the chances of Lean sticking where it’s been presented if (1) teams where taught and experienced a bit in NVC and (2) coaches (and management) were practicing NVC during exchanges with other parties. Here are two examples:

For an executive talking to the whole organization, it would help if s/he clarified the observations related to how the balanced scorecard is going (finance, processes, people and learning), expressed the feelings raised because of that (fear, sadness or maybe joy or hope), what the corresponding needs are to further improve the situation and then the request would flow more naturally to employees who would then have the rationale to move on into continuous improvement (including middle management that would be much more informed in order to balance the work between “doing the job” and “improving the job”).

For a team leader, factual observations of errors coming from the previous team and what needs are unfulfilled because of the team’s purpose, would help explain they current feelings about what’s going on and consequently express a clear and justified request to their partner team, in order to raise efficiency of the process at border crossing .

What’s more, I feel a clear nonviolent communication would definitely allow each participant to answer in the best way that would work for themselves, making the resulting exchange all the more solution-focused!

Silver Linings: #PositiveDeviance, #AppreciativeInquiry | Thunderhead Works

Dan Heath (who co-wrote “Switch: how to change things when change is hard“) talks about focusing on the positive rather than the negative here: Silver Linings: Positive Deviance, Appreciative Inquiry | Thunderhead Works.

This also is the topic of my own book “The Colors of Change” that currently under writing but for which you can download the first chapters. In it I explain why it is that we do that wrong step of digging into problems (hint: this is natural to how the brain is wired), and what should be done instead, and how.

 

My @leanpub book “The Colors of #Change” has started its publication! https://leanpub.com/tcoc

Details are available on the page over there: https://leanpub.com/tcoc or from here (a bit more complete).

Subtitle is “Respectful Change Management explained by Cybernetics”.

Check it out!

Why we learn more from our successes than our failures – MIT News Office

Here’s a nice paper that explains why rewarding the positive is more effective than pointing out failures: Why we learn more from our successes than our failures – MIT News Office.

So I’m now positively rewarded to continue rewarding the positive!

 

Motivating novices through positive feedback and experts through negative feedback (a #SolutionFocus paper mentioned by Coert Visser @DoingWhatworks)

I would like to comment on the paper mentioned above (thanks Coert!). This is interesting, and I find that there’s commonality behind what’s appear as opposites (positive & negative feedback).

Indeed, my first shot was that there is a difference between someone who feels Competent with respect to some learning and someone who doesn’t. I’m using here Competent as in Self-Determination Theory that basically says that intrinsic motivation comes out of promoting Autonomy, Competence and Relatedness (thanks to @Coert for bring it to my radar, BTW).

So, if you’re pointing problems to a beginner, you’re just undermining both their sense of competence and autonomy.

It then seems to me that it all depends on whether someone thinks he’s competent (or autonomous) with respect to some knowledge or skill, or not. So, before feeling competent, you’d need to grow their intrinsic motivation (by praising their hard acquired competence and autonomy), and when they think they’ve come to some kind of expertise, then bringing that kind of positive feedback is just acknowledging the obvious to them and thus not working anymore.

And then for experts (or people who think they are), pointing to problems (gaps between perfection and where they stand) make the unobvious obvious. And if these people are willing to close the gap, then they might want to work on that gap.

I told in the beginning that there was a common principle. Here it is IMHO: it’s about what Gregory Bateson called Information. If you don’t bring information to someone, he won’t act (of course). But if you do, he might react to it.

And what did Bateson called Information? He called Information “a difference that makes a difference”.

So, to someone who thinks he’s a beginner, you point the difference with the beginner: that he’s better than that. To an expert that knows already he’s not a beginner anymore, talking of where he is doesn’t bring information. You’re not stating a difference in his mental model. But if you’re pointing to an unseen difference between his perceived expertise level and some kind of objective/better expertise level, then that is information to him, and he might work on it.

Now the problem is: how can we know where someone think he is on that scale of expertise? Well maybe that Solution Focus scale might come to help here. But then we would need another discussion about how to move up the scale: root cause analyse the gap (no way!) or find times where the gap’s sometimes smaller, and what is done at these times, and do more of it (yes).

Also, furthering the Solution Focus approach to help that expert improve, it might help to ask him about what does he wants more of. Because one can think that although he might be considered an expert when it comes to generalities about some field, he might himself doesn’t agree with that and/or think that inside the field there are some areas where he feels like a beginner.

So in the end, the difference that can make a difference mostly comes out right to someone when the person is giving hints as to where it might be.

Only when someone’s expertise claim to be encompassing might we bring to the table other mental models or situation that the so-called expert might have problems to solve. Indeed, who said one mind has the requisite variety (Wikipedia) to handle two (or more)? No one, for sure as 1 never equaled 1+1.

 

#SystemsThinking As a Spiritual Practice #stwg #solutionfocus #appreciativeinquiry

I am not at all into this kind of mix between spirituality and, well, mundane things, but I must confess that this piece of blog from David Peter Stroh on Pegasus Com is well written and sounds right to the point!

Further, I see a connection with Solution Focus and Appreciative Inquiry as well. Can you feel it too?

Systems Thinking As a Spiritual Practice.

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